EMPLOYMENT SERVICE PROGRAM LETTER No. 08-98

1997
1998
Subject

Work Opportunity and Welfare-to-Work Tax Credits Summer National Conference

Purpose

To provide logistical, travel, and other related information regarding State staff participation at the June 30 - July 1, 1998, WOTC/WtW Summer National Conference in Breckenridge, Colorado.

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Direct all questions to the appropriate Regional WOTC/WtW Coordinator.

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ALL STATE EMPLOYMENT SECURITY AGENCIES

From

JOHN R. BEVERLY, III
Director
U.S. Employment Service

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TRAINING AND EMPLOYMENT NOTICE No. 27-16

2016
2017
Subject

Release and Availability of Two Reports Under the Project Entitled State Demonstration Projects in Providing Reemployment Services to Unemployment Insurance Claimants (commonly known as the Reemployment Connectivity Project)

Purpose

The Employment and Training Administration (ETA) announces the release and availability of two papers under the subject project: Strategies for Connecting Unemployment Insurance (UI) Claimants to the Workforce System: Findings from the Implementation Study of the UI Workforce Connectivity Grant Program, and Experiences of Three States in Developing Social Media Strategies for Employment Assistance Programs.

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To view an abstract of these publications, as well as to download the full reports of the two studies, please visit the ETA Research Publication Database Web site at: http://wdr.doleta.gov/research/keyword.cfm. If there are any questions, please contact Wayne Gordon (Gordon.Wayne@dol.gov).

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AFFILIATE AMERICAN JOB CENTER DIRECTORS
COMPREHENSIVE AMERICAN JOB CENTER DIRECTORS
WORKFORCE INNOVATION OPPORTUNITIES ACT (WIOA) 166 INDIAN AND NATIVE AMERICAN GRANTEES
DEPARTMENT OF LABOR EMPLOYMENT AND TRAINING
ADMINISTRATION REGIONAL ADMINISTRATORS
STATE GOVERNORS
STATE UNEMPLOYMENT INSURANCE DIRECTORS
STATE WIOA LIAISONS
STATE WORKFORCE ADMINISTRATORS WIOA
WORKFORCE DEVELOPMENT BOARD LOCAL CHAIRS
WORKFORCE DEVELOPMENT BOARD STATE CHAIRS
WORKFORCE DEVELOPMENT BOARD STATE EXECUTIVE DIRECTORS
WORKFORCE DEVELOPMENT BOARD LOCAL EXECUTIVE DIRECTORS

From

GERRI FIALA for PORTIA WU

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UNEMPLOYMENT INSURANCE PROGRAM LETTER No. 23-98

1997
1998
Subject

Elimination of the Interstate Continued Claim, Form IB-2

Purpose

To advise State Employment Security Agencies (SESAs) of the elimination of the Interstate Continued Claim, Form IB-2, and to provide agent State instructions for providing weeks claimed information to liable States on backdated initial claims.

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References: ET Handbooks Nos. 392 and 399; Interstate Connection (ICON) User Guide. Background: Prior to implementation of the interstate weeks claimed by-pass procedures in 1983, the Interstate Continued Claim, Form IB-2, was the only method used to certify for a week claimed under the Interstate Benefit Payment Plan. During those earlier years, most States operated under local office in-person reporting procedures that accommodated the use of this form. When the by-pass procedures were implemented, interstate claimants began filing for weeks claimed directly with their liable States, using certification forms provided by the liable State, thereby eliminating the major use of the Form IB-2. For the most part, the Form IB-2 has continued to be issued to claimants only: (1) at the time of an initial claim filed against some (currently 18) liable States; (2) as a replacement for missing certification forms, except in those instances when the liable State has requested that it not be issued for this purpose; and (3) for weeks claimed certifications on backdated interstate initial claims. As of January 1998, eight States were operational for remote interstate agent initial claimstaking. These agent States must mail the Form IB-2 to claimants filing against liable States that continue to request the issuance of these forms at the time of the initial claim. This is a manual operation. There are 10 additional States with remote initial claimstaking partially implemented or in pilot test status (an additional 27 States are in the planning stage). The 18 States (AK, CA, CO, FL, ID, MD, MA, ME, MO, MT, NY, OH, PA, RI, SD, TX, UT, WI) that have fully implemented, partially implemented, or are testing remote initial claimstaking represent 48.5 percent of the total agent and 44.4 percent of the total liable claims filed. By the end of 1998, it is likely that most of these States will be fully operational Statewide for interstate agent and remote liable initial claimstaking. This changing claimstaking environment will further diminish the use of the Form IB-2. Its continued use at the point of the initial claim, including backdated claims, will be cumbersome under remote initial claimstaking procedures. Therefore, the Interstate Conference of Employment Security Agencies' Interstate Benefit Committee has considered the cost and benefit of maintaining the Form IB-2. States have been advised of the various considerations addressed by the Committee pertaining to the use of the Form IB-2 through the distribution of the minutes from Committee meetings, discussions at the National Interstate Meeting, the National UI Directors and Legal Affairs Meeting, and a letter from the Chairman of the Committee to each State Director dated January 23, 1998. The Committee has reached a final decision to eliminate the Form IB-2. The decision is effective for claims filed on and after July 6, 1998. This means liable States will be responsible for providing interstate claimants with a method to file for all weeks claimed, including backdated claims, filed July 6, 1998, and thereafter. Few States objected to the elimination of the Form IB-2. The general concerns expressed were: (1) equal treatment of interstate claimants; (2) the effect on a State's ability to meet the First Payment Promptness Standard; and (3) the effect on customer service since agent States use the form to provide assistance to claimants who are missing liable State claim forms. Discussion: Before April 1983, interstate claimants followed agent State reporting requirements and used standard interstate forms different from intrastate forms. Since 1983, interstate claimants have reported directly to liable States under liable State reporting requirements using forms or electronic methods of the liable States' choice. The elimination of the Form IB-2 is another means of streamlining the interstate system as it moves in the direction of using the ICON for all data exchanges between States. It does not raise an equal treatment issue. Nor does it affect the liable State's ability to treat interstate and intrastate claimants equally. With respect to the affect on first payment promptness, all States should be generating informational packets and reporting instructions, including certification forms if necessary, to each claimant upon the receipt of a telecommunicated interstate initial claim. If each State follows this procedure, it is believed that the elimination of the Form IB-2 will have no effect on the State's ability to comply with the First Payment Promptness Standard. Currently, 35 liable States follow procedures that provide interstate claimants with the necessary forms or an electronic filing method that begins with the first week claimed. With the elimination of the Form IB-2, the additional 17 States (AR, CT, DE, LA, MA, MI, MT, NV, NH, NJ, NY, OR, RI, SD, VT, WA, WY) that currently request the issuance of forms by the agent State must implement such procedures. There is no apparent reason why following such procedures would affect a liable State's ability to obtain timely certifications from interstate claimants. Six of these 17 States (CT, LA, MT, NJ, VT, WA,) are already handling interstate weeks claimed certifications electronically. The use of the Form IB-2 for customer service purposes has been helpful to some claimants. However, as more and more States move to call centers, the question is raised whether agent offices will continue to be conveniently located or accessible to provide this service. If they are not, the agent State would have to mail the form to the claimant. That being the case, it is best for the claimant to contact the liable State to request a form. Additionally, 36 States have already implemented electronic weeks claimed certifications, with 25 States using them for interstate claimants. Liable States that are still using paper forms should already have procedures in place to replace missing certification forms. Therefore, maintaining a standard form nationally for this purpose is not warranted. Procedures: Effective with claims filed on and after July 6, 1998, the following procedures should be implemented: -- (a) Interstate Initial Claims Effective the Week of Filing. The agent State is not responsible for issuing any certification forms to the claimant. The agent State should provide the claimant with any information that has been provided in the liable State's automated Handbook instructions and advise the claimant that the liable State will provide further information and reporting instructions. -- (b) Backdated Interstate Initial Claims. -- (1) Initial Claims Filed Through (Taken by) the Agent State. The agent State will not issue any certification forms to the claimant. In cases where a backdated claim is being substituted for a prior ineligible or canceled claim (ineligible monetary; combined wage claim withdrawn; etc.) against the agent State, the weekending dates of the weeks claimed prior to the date the claim is taken should be posted in the "remarks" section of the Form IB-1 with a notation of whether the claimant met the reporting requirements for the weeks claimed. When the "substitute' claim results from an ineligible or withdrawn combined wage claim, the date any transferred wages are being returned should also be shown. When there is an overpayment resulting from the withdrawal of the combined wage claim, the agent State must provide the new liable State with the amount of the overpayment and a certification from the claimant authorizing the new liable State to recover the overpayment. If the substitute claim is being taken by telephone, the agent State must certify that the claimant has authorized the new liable State to recover the overpayment (repayment of the combined wage claim overpayment or the authorization to recover is a condition of withdrawal). -- (2) Initial Claims Taken by Liable State Under Remote Initial Claimstaking Procedures. When the liable State against which the claimant will be filing a substitute claim has implemented remote interstate initial claimstaking procedures, the agent State will provide the claimant with the liable State's instructions from the automated Handbook. The agent State must also simultaneously provide the liable State with immediate access to information pertaining to the prior claim by completing the ICON Withdrawal/Invalid Claim (WIC) screen with the information required. Model Code for the ICON WIC application has been provided to the IBM States, and a Non-Model Code Guide has been provided to the non-IBM States, by Lockheed Martin Integrated Business Solutions under separate cover on May 1, 1998. More information about the WIC application is being issued in a separate UIPL. Action Required: SESA administrators are requested to: -- (a) Make this directive available to all appropriate management, technical, agent and liable operations staff; and, -- (b) Ensure that the procedures provided in the directive are implemented effective July 6, 1998.

To

All State Employment Security Agencies

From

Grace A. Kilbane Director Unemployment Insurance Service

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Washington, DC: U.S. Department of Labor, Employment and Training Administration

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UNEMPLOYMENT INSURANCE PROGRAM LETTER No. 07-17

2016
2017
Subject

2017 Pay Adjustments for Annual Salary Rates for General Schedule (GS) Federal Employees in 31 Locality Pay Areas

Purpose

To ensure states are aware of the locality-based salary rates for certain Federal civilian employees.

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STATE WORKFORCE AGENCIES

From

PORTIA WU
Assistant Secretary

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TRAINING AND EMPLOYMENT NOTICE No. 28-16

2016
2017
Subject

Best Practices, Partnership Models, and Resources Available for Serving English Language Learners, Immigrants, Refugees, and New Americans

Purpose

The purpose of this Training and Employment Notice (TEN) is to provide the workforce system examples, best practices, partnership models, and information on how to align resources available under the Workforce Innovation and Opportunity Act (WIOA) to increase services to English Language Learners (ELL) with substantial cultural and language barriers to employment. It further provides information to the workforce system, including partner programs and entities that are jointly responsible for workforce and economic development, educational, and other human resource programs, about how to align their efforts to provide basic career services, individualized career services, and training services.

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ALL ETA GRANTEES
STATE LABOR COMMISSIONERS
STATE LABOR MARKET INFORMATION DIRECTORS
STATE MONITOR ADVOCATES
STATE UNEMPLOYMENT INSURANCE DIRECTORS
STATE DIRECTORS OF VETERANS EMPLOYMENT AND TRAINING
STATE WORKFORCE AGENCIES ADMINISTRATORS
WORKFORCE DEVELOPMENT BOARD STATE CHAIRS
WORKFORCE DEVELOPMENT BOARD STATE EXECUTIVE DIRECTORS
WORKFORCE DEVELOPMENT BOARD LOCAL EXECUTIVE DIRECTORS
WORKFORCE DEVELOPMENT BOARD LOCAL CHAIRS
AMERICAN JOB CENTER MANAGERS
NATIONAL FARMWORKER JOBS PROGRAM GRANTEES
INDIAN AND NATIVE AMERICAN GRANTEES
YOUTHBUILD GRANTEES
SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM GRANTEES

From

PORTIA WU
Assistant Secretary

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UNEMPLOYMENT INSURANCE PROGRAM LETTER No. 29-98

1997
1998
Subject

Directory of Federal (Civilian) and Military Agencies Requesting Quarterly UCFE or UCX Detailed Benefit Payment Data

Purpose

To transmit the directory of Federal and military agencies that have requested detailed UCFE or UCX benefit payment data which supports the Department of Labor quarterly unemployment compensation billings.

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Questions should be directed to the appropriate Regional Office.

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To

ALL STATE EMPLOYMENT SECURITY AGENCIES

From

GRACE A. KILBANE
Director
Unemployment Insurance Service

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https://wdr.doleta.gov/directives/attach/UIPL29-98_Attach.pdf
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UI
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TEUFA
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June 30, 1999
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TRAINING AND EMPLOYMENT NOTICE No. 07-16, Change 1

2016
2017
Subject

Employment and Training Administration (ETA) Advisory Checklists Update

Purpose

To revise the status of Training and Employment Guidance Letter (TEGL) 11-02 Operating Instructions for Implementing the Amendments to the Trade Act of 1974 Enacted by the Trade Act of 2002 and TEGL 11-02, Change 1 Change 1 to the Operating Instructions for Implementing the Amendments to the Trade Act of 1974 Enacted by the Trade Act of 2002.

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ALL STATE WORKFORCE AGENCIES
ALL STATE WORKFORCE LIAISONS

From

PORTIA WU
Assistant Secretary

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TRAINING AND EMPLOYMENT GUIDANCE LETTER No. 6-96, Change 1

1997
1998
Subject

Program Year (PY) 1998 Guidance for Job Training System Improvements Through Waivers of the Job Training Partnership Act (JTPA) and the Wagner-Peyser Act (W-P Act)

Purpose

To transmit guidance regarding: (1) the handling of waiver extensions for waivers granted in PY 1997; (2) performance outcomes under PY 1998 waiver extensions; (3) the development and submission of PY 1998 requests for waivers of JTPA and W-P Act general statutory/regulatory provisions; and (4) the handling of general statutory waivers granted to States which have been designated as Workforce Flexibility Partnership Demonstration States (Work-Flex States).

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All State JTPA Liaisons
All Wagner-Peyser Administering Agencies
All State Worker Adjustment Liaisons
All One-Stop Career Center System Leads

From

DAVID HENSON
Director
Office of Regional Management

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TRAINING AND EMPLOYMENT GUIDANCE LETTER No. 25-15, Change 1

2016
2017
Subject

Work Opportunity Tax Credit 2015 Reauthorization Training and Employment Guidance Letter 25-15, Change 1

Purpose

This Training and Employment Guidance Letter (TEGL) 25-15, Change 1 clarifies the U.S. Department of Labor's policy on eligibility determinations for the new target group (see Section 6), changes the certification date from September 29, 2016, to September 28, 2016 (see Section 9), increases the number of days from 30 days to 90 days for employers to submit a needs letter (see Section 12), and extends the 90-day grace period for states to modify their automated systems and grants an additional 90-day grace period for State Workforce Agencies (SWAs) to accept certification requests on "previously OMB approved"forms (see Section 13). The remainder of this TEGL informs and provides procedural guidance to the State Workforce Agency (SWA), participating agencies, and Federal and State partners on the retroactive legislative reauthorization of all Work Opportunity Tax Credit (WOTC) target groups, the Empowerment Zones that expired on December 31, 2014, and the introduction of a new target group and new WOTC ETA Forms. This TEGL also provides procedural guidance to SWAs for processing and issuing determinations for all certification requests.

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Questions regarding this guidance should be directed to the appropriate WOTC Regional Coordinator listed on the WOTC program website at: https://www.doleta.gov/business/incentives/opptax/Regional_Contacts.cfm.

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STATE WORKFORCE ADMINISTRATORS
STATE WORKFORCE AGENCIES
STATE WORKFORCE LIAISONS
STATE AND LOCAL WORKFORCE BOARDS AND CHAIRS
STATE WORKFORCE OPPORTUNITY TAX CREDIT COORIDINATORS
AMERICAN JOB CENTERS

From

PORTIA WU
Assistant Secretary

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UNEMPLOYMENT INSURANCE PROGRAM LETTER No. 31-98

1997
1998
Subject

Monetary Determination Accuracy Study

Purpose

To transmit an analysis of the accuracy of monetary determinations and UI wage records.

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To

ALL STATE EMPLOYMENT SECURITY AGENCIES

From

GRACE A. KILBANE
Director
Unemployment Insurance Service

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https://wdr.doleta.gov/directives/attach/UIPL31-98_Attach.pdf
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UI
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TEUPR
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June 30, 1999
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