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References. a. JTPA Regulations at 20 CFR Part 632 b. DINAP Bulletin No. 85-15, Administrative Cost limit c. DINAP Bulletin No. 88-20, Administrative Requirements for DOL Grantees d. DINAP Bulletin No. 92-26, Transition Guidance for the Implementation of the JTPA Amendments of 1992 e. DINAP Bulletin No. 94-3, Implementation of Office of Management and Budget (OMB) Circular A-110 (revised) f. DINAP Bulletin No. 95-11, Instructions and Reporting Requirements Background. a. PY 98 Allocation: The PY 1998 JTPA Title IV-A, section 401 appropriation is $53.8 million; $1.3 million more than last year's funding level of $52.5 million. Title II-B funding for the summer youth program is $15.8 million. b. Reallocation Policy: DINAP Bulletins 96-15 and 97-05 outline the excess carryover policy and method by which excess funds will be recaptured and reallocated. With recent JTPA funding levels at their lowest levels, carryover amounts in excess of the allowable 20 percent level will be reallocated to those programs without excess carryover. This policy only applies to Title IV-A funding. Plan Requirements. a. Due date(s): SUMMER YOUTH PLAN (SYP) - Grantees receiving Title II-B Summer Youth funds must submit a SYP postmarked no later than April 10, 1998. COMPREHENSIVE ANNUAL PLAN (CAP) - All section 401 grantees must submit a PY 1998 CAP postmarked no later than May 8, 1998. SYPs and CAPs postmarked after the above stated due dates will beconsidered late. Grantees who submit their plans late may experience a delay in plan approval and subsequent availability of PY 98 funds (Notice of Obligation). b. Technical Assistance: Each year several grantees are confronted with truly "unique circumstances" which result in late CAP submissions, (e.g., new program director, first time to complete a CAP, etc.). If your program is facing a "unique circumstance" that may potentially cause your CAP to be submitted after the May 8th due date, you need to contact your Fed. Rep. immediately to request technical assistance. This assistance should enable you to meet the May 8th due date requirement. However, if you sought TA assistance, as advised above, and still need more time to complete your CAP, you should consider the following steps if you plan to attend the National Indian and Native American Employment & Training Conference (NINAETC) in Spokane, Washington, May 11 - 14, 1998: Step 1. Keep in constant contact with your Fed. Rep. prior to the CAP due date to receive required TA to complete your CAP. Step 2. If you have taken step 1, and it still appears you are not going to complete and submit your CAP by May 8th, you may request a one-week extension from your Fed. Rep. by no later than April 17th. (No extensions will be considered if requested after April 17th.) Step 3. If a one-week extension is approved by your Fed. Rep., you must be prepared to bring all required CAP materials to the NINAETC to receive one-on-one TA. You must also be prepared to mail the completed CAP postmarked no later than May 15, 1998. c. CAPs and SYPs on Disk. Last year was the first year grantees were given the option of submitting CAPs and Summer Plans on disk. Once again, as a part of the grantee/Department partnership effort and a commitment to reduce administrative burden while increasing program results, we are providing grantees the option of submitting their CAP and SYP using the Planning Disk Program (3.5" floppy disk) or in the traditional paper document format (hard copy). All of the required CAP and SYP planning instructions, forms and performance standards requirements have been formatted to create a computer software planning program called the "DINAP Planning Disk." The software program is easy to use, insures that all CAP and SYP requirements are completed, and detects common errors. Grantees must send their plans either in the traditional paper format (hard copy) or on diskette, do not send both. The disks and instructions are enclosed. d. CAP and SYP Narratives: All grantees are required to complete a CAP and (if applicable) SYP narrative(s) for PY 1998. e. Community Service Employment (CSE) Wage: The Fair Labor Standards Act was amended to increase the Federal Minimum Wage to $4.75 per hour beginning October 1, 1996 and $5.15 per hour beginning September 1, 1997. However, pursuant to Federal Regulations at 20 CFR 632.81(b)(1) ["Maximum Wage rates for CSE"]; "The wages (including those received from overtime work and leave taken during the period of employment) paid to any CSE participant from funds under the Act shall be limited to $10,000 per year (or the hourly, weekly or monthly rate which, if full time and annualized, would equal a rate of $10,000 a year)". When calculated, this regulation limits the maximum hourly rate for CSE participants to $4.81 per hour. The current regulation at 20 CFR 632.81 contradicts the amendments to the Federal Minimum Wage of $5.15 per hour as of September 1, 1997. Therefore, grantees are directed to comply with the current Federal Minimum Wage of $5.15 per hour. In addition, "Approved rates above $10,000 are fixed at the CETA approved rate as of September 30, 1982, unless adjusted by the Secretary." Grantees must receive prior DOL approval to pay CSE participants more than $10,000 within a one-year period. f. Required SYP and CAP Items: Grantees should reference the SYP/CAP checklist (see Attachment No. 6) to ensure that all required forms and documents are properly completed and included in the appropriate plan package. Additionally, all required forms and other attachments are labeled sequentially as SYP-1 thru SYP-4 and CAP 98-1 thru CAP 98-19. Any page labeled with an identifier (i.e., SYP or CAP 98) in the upper right-hand corner must be submitted with the applicable plan. g. Number of Copies to Submit: The original and two copies of the CAP must be submitted to DINAP with a completed and signed Grant Signature Sheet (CAP 98-1). Grantees that want a copy of the CAP with an original signature for their files must provide an original signature on each of the copies (29 CFR 97.10(b)(2)). Disclosure of Lobbying Activities (CAP 98-17) and the Certification Regarding Lobbying Activities (CAP 98-19) also require grantee signatures. Grantees are advised to keep a copy of all submitted plans. Grantees who utilize the DINAP planning disk option must print out the Grant Signature sheet (CAP 98-1), Disclosure of Lobbying Activities (CAP 98-17) and the Certification Regarding Lobbying Activities (CAP 98-19) from the planning disk and submit three copies, one with an original signature, along with the planning disk. Do not use the forms in this bulletin if the program planning disk is used. Information. a. Regulations: Section 401 grantees will continue to use and comply with the existing regulations at 20 CFR Part 632, and the mandatory provisions in the 1992 amendments to JTPA referenced in DINAP Bulletin No. 92-26. b. General Waiver Provision: A request can be made for a waiver to any regulatory or program requirement not contained in the JTPA Act (20 CFR 632.70 Waiver of Regulations under Parts 632 and 636). DINAP Bulletin 95-29 provides specific instructions on how to request waivers to the regulations and other program requirements. Note: Grantees may submit a waiver request and CAP documents at the same time; however, the request must be separate from the CAP documents and not included in the CAP narrative. This is to ensure that any delay in approving a waiver request does not delay approving a CAP. Although it is preferable to have an approved waiver effective the beginning of a program year, grantees may submit a request for a waiver at any time during the program year. c. Requests for Acquisition of Real Property and Equipment: Grant Officer approval is required prior to the acquisition of all real property, including equipment, which has a useful life of more than one year and an acquisition cost of $5,000 or more per unit pursuant to OMB Circulars A-102 [29 CFR 97.32] and A-110 [20 CFR 95.2(n)]. The actual request must be submitted separately from the CAP/SYP even if the grantee indicates their intention to purchase equipment in the CAP and/or SYP documents. This is to ensure that any delay in approving real property or equipment purchase requests does not delay the CAP approval process. d. "477" Grantees: The twenty-two Section 401 grantees with approved 477 plans are not required to submit a PY 98 CAP. Of the twenty-two that have included the Summer Youth Program in their approved 477 plan, a SYP will not be required for PY 1998. PY 98 funds will be transferred to the Bureau of Indian Affairs. Action. If applicable, grantees must submit their Title II-B Summer Youth plans, postmarked no later than April 10, 1998. All grantees must submit their CAPs, postmarked no later than May 8, 1998 to the following address: U.S. Department of Labor ETA/Room N-4641 Division of Indian and Native American Programs 200 Constitution Ave., N.W. Washington, D.C. 20210 ATTN: MIS DESK Note: Plans should be sent only to the address listed above. Only a United States Postal postmark or Express Mail service tracking label with pertinent delivery information are acceptable (i.e., Federal Express, Airborne Express, etc.) Privately owned or leased metered mail postmarks are NOT acceptable (i.e., Pitney Bowes meter machine, etc.). Inquiries. Questions should be directed to your Federal Representative Team. (East Team 202/219-5504, Midwest Team 214/767-2154 and West Team 206/553-6195).

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Background: Today, America s workforce is undergoing an unprecedented series of changes. While technology is rapidly reshaping the face of our economy, and business struggles to compete in an increasingly global market, a large segment of America s population, the Baby Boom Generation, is aging rapidly. Simultaneous advances in technology and demographic changes are having effects that will continue to reshape our economy well into the 21st century. Many people are familiar with facts about technology, computers and downsizing; however, relatively few know that the number of workers age 45 and over will have increased by nearly 17 million between 1994 and 2005. Ms. Imel's article, published by Ohio State University's Center on Education and Training for Employment, was commissioned by the Office of Educational Research and Improvement at the U. S. Department of Education. It summarizes a number of studies and articles that bear directly on the economic and demographic changes that society is experiencing. Findings: Many critical findings relative to older workers are found in the article. To highlight a few: a.) The number of individuals aged 55 and over in the work force is continuing to grow. b.) Since 1984, both the full- and part-time work of "retired" men younger than age 65 has increased markedly. c.) Proportionately more older workers were laid off as a result of the downsizing activities that took place from 1986 through 1991. d.) Attitudes and beliefs about older workers are ambivalent; that is, they are viewed as having both positive and negative attributes. e.) Compared to younger peers, older supervisors are more negative in their beliefs about older workers. f.) Managers almost always underestimate the productivity of older workers. g.) Much of the available data is unreliable. h.) Much of the research on aging and work performance has not included a detailed analysis of contextual factors, such as opportunities for retraining, that would provide a link between individual changes and work performance. i.) No basis exists for the stereotypes surrounding the ability of older workers to learn new skills. j.) Older workers are not treated comparably to younger workers in gaining access to training. k.) Ageism is a serious issue in the workplace, denying older workers equal opportunity and equitable treatment. l.) Older workers have served as scapegoats for corporate cost containment, with companies using existing prejudices and stereotypes to justify decisions regarding layoffs and access to training. Actions Required: a.) Sponsors should disseminate information from the article about older workers, and initiate dialogues with employers to educate them about their findings, and b.) Sponsors should promote efforts to educate employers and the general public about the benefits of hiring, retraining and retaining mature workers. Inquiries: Questions should be directed to your Federal Representative at (202) 219-5904.

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Background: In order to ensure that the maximum number of eligible individuals have an opportunity to participate in community service assignments, the grantee or sub- grantee shall employ reasonable means to place each enrollee into unsubsidized employment. To encourage the placement of enrollees into unsubsidized jobs, the Department has established a goal of placing at least 20 percent of the project's annual authorized positions into unsubsidized employment. Whenever this goal is not achieved, the grantee must develop and submit a plan of action for addressing the shortfall. In addition, the Employment and Training Administration's overall placement goal for SCSEP enrollees is at least 25 percent, and the number of enrollees served should exceed the number of positions funded by 40 percent. Congressional interest in the unsubsidized placement aspect of the SCSEP continues to emphasize the importance of effective transition for program participants. Rates of Transition: For the program year that ended June 30, 1997, the following SCSEP sponsors met or exceeded their placement goal: SPONSOR/RATE: Idaho Office on Aging 67.2 Wyoming Commission on Aging 56.9 Vermont Associates for Training and Development, Inc. 48.2 American Association of Retired Persons Foundation 38.9 Utah Division of Aging and Adult Services 36.9 Virginia Governor's Employment and Training Dept. 36.1 New Mexico State Agency on Aging 29.9 Nevada Division for Aging Services 29.3 California Department of Aging 28.2 Green Thumb, Inc. 27.9 Asociacion Nacional Pro Personas Mayores 27.4 Connecticut Department on Aging 27.3 National Urban League, Inc 27.0 Illinois Department on Aging 26.8 New York Office for the Aging 26.2 Ohio Department on Aging 26.0 National Senior Citizens Education & Research Center, Inc. 25.5 Colorado Department of Human Services 25.2 Wisconsin Department of Health and Family Services 24.7 North Dakota Job Service 24.3 Tennessee Commission on Aging 24.0 National Council on the Aging 23.9 National Caucus & Center on Black Aged, Inc. 23.3 Oregon Senior and Disabled Services 22.9 Delaware Department of Health & Social Services 22.4 Pennsylvania Department of Aging 22.0 Kansas Department of Human Resources 21.9 Texas Workforce Commission 21.6 District of Columbia Department of Employment Services 21.4 Minnesota Department of Jobs and Training 21.2 West Virginia Commission on Aging 21.0 Arkansas Department of Human Services 20.9 Indiana Family and Social Services Administration 20.7 Puerto Rico Department of Social Services 20.6 Maine Department of Human Services 20.3 Hawaii Department of Labor & Industrial Relations 20.2 Oklahoma Office of the Governor 20.1 TOTALS: Program Placement Rate 26.1 Percentage Served (140% Goal) 163.9 The Department of Labor wishes to commend the fine efforts of those sponsors which have met or exceeded the 20 percent goal. It also recognizes that some sponsors that failed to reach the goal in PY 1996 have achieved it in previous years. Sponsors are encouraged to continue their efforts to meet or exceed their unsubsidized placement goal as identified in the grant agreement. It is also noteworthy that, as a group, the SCSEP sponsors exceeded the program performance goals set forth in Older Worker Bulletin 97-2; namely, the achievement of at least a 25 percent placement rate and a service rate of at least 140 percent. Action Required: Sponsors that did not achieve the placement rate of 20 percent must submit a plan of action for addressing the shortfall with their 1998 grant application. Inquiries: Questions should be directed to your Federal Representative at (202) 219-5904.

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