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References: UIPL No. 16-94 (3/15/94), UIPL No 31-94 (6/24/94), UIPL No. 7-95 (12/20/94), UIPL 21-95 (4/20/95), UIPL NO. 6-96 (12/31/95) and ET Handbook No. 401, 2nd Edition, Change 5 (10/11/94). Background: Previous segments of this series answered questions about the design of RQC and about items State Employment Security Agencies (SESAs) report on Form ETA 581. These items provide many of the data elements used in the calculation of TPS Computed Measures. Previous Q&As were arranged in two sections: 1) Items SESAs report on the Form ETA 581 and 2) Tax functions assessed by the RQC review, now TPS. Compilation of Questions and Answers: The Tax staff has reviewed the previously issued Q&As and determined which ones are still applicable. Those that have become obsolete have been deleted. The two sections have been merged into one compilation. Where applicable, each tax function has sections for questions in the various categories. For example, Report Delinquency has a section for Form ETA 581, Computed Measures, System Reviews, Acceptance Sampling and Methods Survey. The numbering of questions in each category is continuous. This format provides the flexibility to allow periodic Q&A updates to be inserted in the appropriate section. For example, the last question in the Q&A compilation Collections-Acceptance Sampling is number 13. The first question in the newly issued Q&A's Collections-Acceptance Sampling is number 14. Action Required: SESA Administrators are requested to distribute the three Q&A attachments to State RQC Reviewers, SESA Tax staff and appropriate Data Processing staff as well as the staff responsible for the preparation and accuracy of the ETA 581 report. Five copies are attached for your convenience. The five old segments of the Q&A series should be replaced by the compilation in attachment 1. A crosswalk has been included which indicates the number of each question in the original segment and the new number of the question in the compilation.

References: Section 1137, Social Security Act (SSA); Federal-State Extended Unemployment Compensation Act; ETA Handbooks Nos. 384, 392 and 399; 20 CFR 614; 20 CFR 616; and Unemployment Insurance Program Letter (UIPL) No. 35-95. Background: The Department's interpretation of several Federal requirements in a remote claimstaking environment was issued in UIPL No. 35-95, dated June 28, 1995. However, additional questions have been raised about the impact of remote initial claimstaking procedures on claims filed under the Interstate Arrangement for Combining Employment and Wages (Combined Wage Claims), the Unemployment Compensation for Ex-Servicemembers (UCX) program and the Extended Benefits program. Questions also have been raised regarding how States can comply with the requirement that non-citizen claimants present documentation of a satisfactory immigration status in a remote claimstaking environment. This directive includes information on each of these areas. Presentation of Alien Documentation: Section 1137(d)(2), SSA, provides the following: If such an individual is not a citizen or national of the United States, there must be presented either-- (A) alien registration documentation or other proof of immigration registration from the Immigration and Naturalization Service that contains the individual's alien admission number or alien file number ..., or (B) such other documents as the State determines constitutes reasonable evidence indicating a satisfactory immigration status. UIPL No. 35-95, Section 3.A.(5) stated that "neither sections 1137(d)(2)(A) or (B), SSA, may be satisfied by information obtained by telephone (orally or IVR/VRS) or entry via a computer keyboard or touchscreen." Upon reconsideration, the Department concludes that the requirement to present documentation from the Immigration and Naturalization Service (INS), under Section 1137(d)(2)(A), SSA, can be satisfied by having the claimant "present" the documentation over the telephone by either using the keypad to enter data, or by reading the admission or file number from the document. This conclusion was made because it is unnecessary for a claims taker/examiner to personally inspect the INS documentation in order to obtain from the document the alien admission or file number for verification through the INS. This change only affects how the claimant is allowed to present INS alien documentation in accordance with Section 1137(d)(2)(A), SSA. It does not otherwise affect the requirement that the SESA must require that each claimant, who has indicated noncitizenship status, establish a satisfactory immigration status in accordance with Section 1137(d)(2), SSA. This change does not affect the Department's interpretation of Section 1137(d)(2)(A), SSA, as permitting a State to allow a claimant to submit a photostatic copy of the INS document(s) (containing the alien admission or file number) by mail or facsimile (FAX) transmission in lieu of viewing the original INS document(s). A photocopy or FAX of documentation not containing the alien admission or file number will not satisfy the requirements of Section 1137(d)(2)(B), SSA, because such documents cannot be verified through the INS. Such documents must be presented in person. Thus, there are three ways for a non-citizen claimant to "present" alien documentation: (1) by personally bringing to the claims office the original of the INS document containing the alien or admission number or other documents that the State determines constitutes reasonable evidence of a satisfactory immigration status; (2) by mailing a photocopy of, or FAXING, the INS document containing the admission or file number to the claims office; or (3) by telephoning the claims office and using the keypad to enter (or reading) the admission or file number from the INS document. Combined Wage Claim (CWC) Paying State/ UCX Wage Assignment: Under 20 CFR 616.6(e), the paying State for a CWC is required to be the State "in which" the claim is filed, unless the claimant is ineligible on the basis of combining, in which case the paying State is the State in which the claimant was last employed in covered employment and qualifies for benefits. This provision was promulgated in 1974, 39 Federal Register 45214 (December 31, 1974), in order to change the definition of the paying State to require that most CWC claims be filed under the intrastate program. Among other reasons, this change was intended to result in greater promptness in the payment of benefits, and cost savings (because it costs more to file through the Interstate Benefit Payment Plan (IBPP) rather than intrastate), while not adversely affecting the amount of benefits for which combined wage claimants qualify. Under 20 CFR 614.8(b)(1), UCX wages are required to be assigned to the State "in which" a first claim is filed. This UCX requirement is derived from 5 U.S.C. Section 8522, and, as noted in the legislative history to Public Law No. 85-848 (H.R. Rep. No. 1887, 85th Congress, 2nd Session 7; S. Rep. No. 2375, 85th Congress, 2nd Session 15), is designed to keep interstate claims to a minimum. This assures that such claims are filed as intrastate claims under the law of the State in which the claimant is filing. This prevents claimants, in an attempt to qualify for greater benefit amounts or avoid potential disqualifications, from filing their claims under the IBPP and having wages assigned or transferred to any State of their choice. In developing remote claimstaking procedures, States have requested an interpretation of the phrase "in which", for purposes of establishing the "paying State" for CWC claims and in determining the State of UCX wage assignment, when intrastate initial claims are allowed to be filed remotely by commuters from locations outside the State. (An intrastate claim is a claim filed in a State under the law of that State.) The issue, with regard to remote intrastate claims, is whether a remote CWC or UCX claim filed by a commuter is filed in the State in which the claimant is physically present or the State in which the claims office is located. Historically, intrastate CWC and UCX claims have been only those claims filed by individuals filing in-person in a facility in the liable/paying State. Generally, these claims are filed by individuals who reside, and have worked, in the State, and by individuals who, while residing in another State, have established a pattern of regularly commuting to work in the State. This latter category of individuals is precluded from filing against the liable State under the IBPP, except in cases where the State of residence finds that requiring such claimants to file intrastate claims in the State to which they normally commute to work would cause an undue hardship. (The use of remote claimstaking removes the hardship and allows all commuters to file directly with the State to which they normally commute.) Additionally, there are cases where some intrastate CWC and UCX claims are filed by individuals who neither reside, nor have worked, in the liable/paying State, but file their claims in-person in a facility in that State. It is the Department's position that the procedural change from in-person to remote claimstaking should have no effect on the historical treatment of intrastate claims in the determination of benefit eligibility or for reporting purposes. Thus, where intrastate claimstaking procedures require or permit a commuter to remotely file a CWC claim, and/or a "first claim" for UCX wage assignment purposes, with a State to which (s)he commuted, that State is the State in which the claim is filed. Further, an intrastate CWC, or intrastate "first claim," that causes UCX wages to be assigned to the liable/paying State, may only be filed remotely from another State by individuals who have established a pattern of commuting to work in the liable/paying State. Additionally, to ensure that remote claimstaking procedures do not adversely affect other non-resident claimants who may wish to file a claim while in another State, UCX wages are to be assigned in accordance with 20 CFR 614.8(b)(1) for UCX, and the paying State determined in accordance with 20 CFR 616.6(e) for CWC, for any claimant who is physically present in the filing State at the time the claim is filed, without regard to the claimant's State of residence or mailing address. States are not authorized to impose a residency requirement in the application of the above- referenced regulations. Application of Extended Benefits (EB) Two-Week Denial Provision: Except for the first two weeks for which benefits are otherwise payable, 20 CFR 615.9(c) prohibits the payment of benefits pursuant to a claim filed under the IBPP from a State that is not in an EB period. Since this provision applies to interstate claims filed by individuals who reside outside the liable State, a question has been raised about whether or not the prohibition also applies to intrastate claims filed under remote claimstaking procedures by individuals residing outside the liable State. This prohibition is specific to interstate claims filed under the IBPP. It does not apply to any intrastate claims whether the claimant is a resident or non-resident of the State. Thus, a claimant who remotely files an intrastate claim in a State that is in an EB period, regardless of whether he or she resides in that State, is not limited to two weeks of EB under 20 CFR 615.9(c). Action Required: SESA administrators should inform appropriate staff of the Department's position as set forth in this program letter and ensure that the handling of claims filed under remote claimstaking procedures is consistent with this position.

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Description: The Capacity Building Update series is designed to keep workforce development professionals and other stakeholders informed of the various system-building projects sponsored by the Office of Employment and Training Programs (OETP) and the other Employment and Training Administration (ETA) initiatives. This issue addresses the Quality Forum, an umbrella organization created to improve services to customers by promoting quality practices and continuous improvement in workforce development programs and initiatives. The Capacity Building Update is issued regularly to ensure that timely information about these projects is available to the employment and training community. The publication is available electronically on ETA's home page on the Internet under the System Building section, in a format that reflects the look and feel of the original document. The text version can be accessed through the Training Technology Research Center (TTRC) . The publication will be updated electronically as developments warrant. Another print edition is expected to be available early next year. Distribution: Copies of the Capacity Building Update will also be distributed to: ETA Regional Offices, State Training Institutes, State Training Coordinators, and other stakeholders. Action Required: Please distribute this publication to interested individuals and make it available at meetings and gatherings likely to be attended by workforce development system partners and customers.