1B06 Information on Complaints Filed with or by Other Agencies

Investigators must carefully examine all information regarding EEO complaints against a contractor that they receive from federal, state, and local agencies in response to a letter of inquiry. Investigators enter basic information about these complaints in CMS, including:

• The agency with which the complaint was filed;
• The jurisdictional or legal basis (e.g., race, sex) of the complaint;
• The current status of the complaint; and
• The area of the contractor’s workforce involved in the complaint.

Investigators will note any patterns in the types of complaints filed and any discrimination findings made on them. For example, there may be a clustering of complaints filed by employees in certain job areas, or by applicants or employees from a particular race, religion, ethnic group or sex; by covered veterans; or by individuals with disabilities. As the review progresses, Investigators must cross-reference complaints to any potential problem areas they identify. There may be, for example, indications of a lack of good faith efforts, statistical indicators of discrimination, or concentration or underrepresentation in areas where complaints were filed.

When appropriate, Investigators will contact the appropriate EEOC office or state or local FEP agency to arrange the review of relevant discrimination complaint files as part of the compliance evaluation. This review can be particularly useful when, based on the result of the desk audit, an Investigator identifies potential systemic problems in complaint areas.

Upon receipt of the AAPs and Itemized Listing data, Investigators must compare any information a contractor provides concerning current or past complaints to the information received from other agencies. Investigators will note discrepancies and information not provided by the contractor for possible further investigation during the review and will seek an explanation and additional information from the contractor.