PLANNING GUIDANCE FOR PY
2003 AGRICULTURAL SERVICES SUBMISSION
I. Summary of Submission Requirements. Each State Workforce Agency, in its
Agricultural Services Submission, must describe the activities planned for
providing services to the agricultural community, both agricultural employers
and Migrant and Seasonal Farmworkers (MSFWs), as described in 653.107. The document must contain the following:
A.
Assessment of Need. (See Part
II)
All states must prepare a comprehensive assessment
of need in accordance with Federal requirements at 20 CFR Part 653.107.
B.
Outreach Activities. (See Part
III)
All states shall prepare a comprehensive plan for
outreach in accordance with Federal requirements at 20 CFR 653.107.
C.
Services Provided to MSFWs through the One-Stop Delivery
System. (See Part IV)
States must provide specific information on how
services will be provided to MSFWs through the One-Stop delivery system,
including core, intensive, and training services provided under WIA Title
I. In addition, states should provide
information on how MSFWs will be served in an electronic environment. WIA did
not revise requirements at 20 CFR 653 or 685; therefore, states must continue
to provide services to MSFWs and collect data as required by 20 CFR 653.109.
All states must meet the minimum requirements for
providing services to MSFWs and must meet four of the five equity
indicators. Additionally, significant
MSFW states must meet four of the seven minimum service level indicators.
States that expect to have difficulty in meeting the MSFW performance
indicators must describe the nature of the problem and the steps planned to
meet the performance indicators.
D.
Services Provided to Agricultural Employers through the
One-Stop Delivery System. (See Part V)
All states must describe efforts that will be taken
to provide services to agricultural employers in both those states with an
adequate supply of
E. Other Requirements.
1.
Contingency Planning. It is
possible that there will be no separately funded WIA Section 167, National
Farmworker Job Training Program (NFJP) Grantees in PY 2004. It is also possible that the Wagner-Peyser
Act will be repealed and/or that the funding for core employment services will
be consolidated into a block grant.
Please provide a detailed assessment regarding how services to MSFWs and
the rest of the agricultural community would be improved by these changes.
Include a timeline of the major anticipated actions to transition from the old
service delivery structure to the one currently being proposed.
2.
Monitor Advocate. States
must appoint a full-time Monitor Advocate as stated in 20 CFR 653.108 (b). If a State Monitor Advocate is working less
than full-time, justification for the part-time status of the State Monitor
Advocate must be provided to and approved by the Department of Labor
(DOL). All states must provide a
statement that indicates that the State Monitor Advocate has been afforded the
opportunity to approve and/or comment on the PY 2003 Agricultural Services
Submission as stated in 20 CFR 653.111.
All states must provide a statement which indicates that the state
considered the State Monitor Advocate's recommendations as presented in the
annual MSFW summary developed under 20 CFR 653.109(t).
3.
MSFW Affirmative Action Plans. States with designated significant
Affirmative Action local offices are required to submit an Affirmative Action
Plan to DOL in accordance with 20 CFR 653.111.
4.
Review and Comment by WIA Section 167 National Farmworker
Job Training Program (NFJP) Grantees. All states
must provide information indicating that WIA Section 167 grantees, other
appropriate MSFW groups, public agencies, agricultural employer organizations
and other interested employer organizations, have been given the opportunity to
comment on the State Agricultural Services Submission, including any required
significant MSFW local office Affirmative Action Plans. States must submit a list of organizations
from whom information and suggestions were solicited; any comments received and
agency responses are to be submitted in the annual plan as indicated in 20 CFR
653.107 (d).
II. Assessment of Need. Under 20 CFR 653.111 (d) all states must
submit an assessment of need. This
assessment of need must take into account data supplied by WIA Section 167 grantees,
MSFW organizations, employer organizations, federal/state agencies, Migrant
Education Agency, etc. This assessment
of need must include:
A. A review of the previous year's agricultural activity in the state.
ü
Identify each major labor-intensive crop activity in the
previous year, indicating the months of heavy activity and the geographic area
of prime activity.
B. A review
of the previous year's MSFW activity in the state.
ü
Estimate the agricultural labor employed in each of the
crops identified in item II.A. Estimate
the number of MSFWs involved in each, and indicate crop areas that experienced
labor shortages.
C.
Projected level of agricultural activity expected in the
state in the coming year.
ü
Identify any changes from last year's crop activities as
described in item II.A.
D.
A projected number of MSFWs in the state in the coming
year.
ü
Identify any changes in the numbers of MSFWs involved in
each crop activity as described in item II.A.
III. Outreach Activities. Each state must prepare a comprehensive
outreach plan in accordance with Federal requirements at 20 CFR Part
653.107. The outreach plan must be based
on the actual conditions which exist in the particular state, taking into
account the State Workforce Agency’s (SWAs) history of providing outreach
services, the estimated number of MSFWs in the state, and the need for outreach
services in the state.
The five states with the highest estimated
year-round MSFW activities must assign full-time, year-round staff to outreach
activities. ETA designates these states
each year. The five states designated
for PY 2003 are provided in Table 5. The
remainder of the top 20 significant MSFW states, indicated in Table 1, must
make maximum efforts to hire outreach staff with MSFW experience for year-round
positions and shall assign outreach staff to work full-time during the period
of highest activity.
ETA will base its approval on whether the state
outreach plan adequately addresses the following:
A. Assessment of Available Resources. The assessment of the resources available for
outreach shall include:
1.
The number of SWA staff positions the state will assign to
outreach activities. The assessment must
indicate the full-time equivalent positions for each local office to which
staff must be assigned, and the number of staff assigned to the state office
for this purpose. The significant MSFW local offices listed in Table 4 should
assign full-time staff for outreach duties during the peak seasons, as
indicated in 20 CFR 653.107(h)(3)(i).
2.
Where the number of SWA staff positions assigned to
outreach activities is less than in the prior year, please provide an
explanation for the reduction and the expected effect of the reduction on
direct outreach activities, as indicated in 20 CFR 653.107(h)(3)(i).
3.
Identify resources to be made available through existing
cooperative agreements with public and private community service agencies and
MSFW groups. (States are encouraged to
initiate cooperative agreements with WIA Section 167 grantees for outreach position.)
B. Numerical Goals. The
anticipated results of these outreach efforts are provided in Item A. These goals shall include:
1.
The number of MSFWs to be contacted by employment service
staff during the program year, listed by local office where outreach staff is
assigned, as well as the state office, as indicated in 20 CFR 653.107(c)(3).
2.
The number of staff days (based on eight-hour days) to be
utilized for outreach, listed by local office where outreach staff is assigned,
as well as the state office.
3.
The number of MSFWs contacted by other agencies under
cooperative arrangements.
C. Proposed Outreach Activities. States must describe the outreach efforts to
be provided to MSFWs. These efforts must
include those described in 20 CFR 653.107 C (i-p). Also, describe any coordinated activities with
other agencies where a possible surplus of workers may exist.
IV. Services Provided to MSFWs through the
One-Stop Delivery System.
A. Planning Data for the Upcoming Year
If a state's estimated planning data for the
current year indicate difficulty in meeting equity indicators, minimum services
levels, or planned levels of activity, ETA will request the state submit a
narrative regarding the difficulty. The
following items must be included in a narrative:
1.
A description of the problems;
2.
Specific steps planned to meet minimum service levels; and
3.
Specific steps planned to meet equity level of services.
Federal regulations at 20 CFR 653.112 require the
establishment of performance indicators reflecting equity and the measurement
of minimum levels of service. The
indicators established by ETA include the seven minimum service level
indicators and the five SWA-controlled indicators to measure equity of service. All states are required to meet at least four
of the five equity indicators.
Additionally, significant MSFW states are required to meet at least four
of the seven minimum service level indicators.
The seven minimum service level indicators are
listed in Table 3. These standards are
set to encourage appropriate service to MSFWs and to assure the continuation of
such services. The minimum service
levels are established annually. The standards are set at a level high enough
to encourage low performing states to improve their performance, but not so
high as to make achievement extraordinarily difficult.
The five equity indicators for all states are:
Ratio of non-MSFWs to MSFWs referred to jobs
Ratio of non-MSFWs to MSFWs for whom service is
provided
Ratio of non-MSFWs to MSFWs referred to supportive
services
Ratio of non-MSFWs to MSFWs provided with career
guidance
Ratio of non-MSFWs to MSFWs for whom a job
development contact was made
B. Significant
MSFW Local Office Affirmative Action Plans
The Department of Labor designated significant MSFW
local offices, for which an Affirmative Action Plan must be developed and
submitted, under 20 CFR 653.111. The
designations for PY 2001 of Affirmative Action Plan local offices are provided
in Table 2.
The Affirmative Action Plan (20 CFR 653.111-1(b))
must include a comparison of the racial and ethnic composition of the workforce
and that of the local office staff. When
the comparison shows an under-representation of a racial or ethnic group in the
local office, the plan must establish a reasonable timetable with goals to
remedy the imbalance.
V. Services Provided to Agricultural Employers through the One-Stop
Delivery System.
A. Data
Analysis.
1.
Previous year's history (based on PY 2001 data):
Number of agricultural
job orders and openings received
Number of agricultural
job orders filled
Percent to be filled
Number of interstate
clearance orders received
Number of interstate
clearance orders initiated
2. Plan for upcoming year (based on estimated data):
Number of agricultural
job orders expected to be received
Number of agricultural
job orders projected to be filled
Percent to be filled
Estimated number of
interstate clearance orders the state will receive
Estimated number of
interstate clearance orders the state will initiate
B. Narrative
Description.
All states must provide a description to ETA of
their efforts to provide services to their agricultural employers regardless of
whether the employers have an adequate labor supply of
ü
A description of how the SWA plans to provide labor
exchange services to agricultural employers.
ü
A description of the process used to identify agricultural
employers that are expected to utilize MSFWs.
ü
A description of the process for linking available workers
with the employers, including the cooperation with or the creation of
coordinating bodies to assure programs are coordinated and to ensure programs
respond to local needs. These
coordinating groups may consist of organizations, such as the WIA Section 167
grantees, agricultural employers, migrant education groups, and migrant health
groups.
ü
Describe how the state will promote labor exchange
services to agricultural employers, e.g., participate in
employer conferences, develop marketing tools, provide labor exchange information
to employers, and recruit
ü
Where an H-2A program operated in the state in the
previous year, explain efforts to increase
VI. Enclosures
to State Planning Guidelines for Agricultural Services.
Table 2. Affirmative
Action Plan--Significant MSFW Local Offices
Table 3. Minimum
Service Level Indicators for PY 2003
Table 4. Significant
MSFW Local Offices and Bilingual Offices for PY 2003
Table 5. States
with Highest Estimated MSFW Activity
SIGNIFICANT
MSFW STATES FOR PY 2003
State MSFW
Applicants
Table 2
(TOP
20% OF MSFW ACTIVITY NATIONWIDE)
Local Office Region MSFW Applications
Federal regulations at 20 CFR 653.111(b)(1) require
that “Affirmative Action Plan” local offices be designated each year. For purposes of this provision, these local
offices mean those representing the top 20% of MSFW activity nationally.
Total MSFW application nationwide in PY 2001:
167,028
Table 3
MINIMUM
SERVICE LEVEL INDICATORS FOR PY 2003
In accordance with Federal regulations at 20 CFR
653.112, the following are the minimum service levels for PY 2003 that
significant MSFW states must meet:
(1) Individuals
placed in a job;
(2) Individuals
placed in a job with a wage exceeding the Federal minimum
wage by at least 50
cents/hour; and
(3) Placed
in long-term (over 150 days) non-agricultural jobs.
(1) (2) (3)
State MSFW Placed $.50 Placed
in
Placed
% Above
Federal Long-term
Minimum
Wage Non-Ag Jobs
Illinois 42.5 14.0 4.2
(4) Review
of significant MSFW local offices: 100% for all significant states;
(5) Field
checks on agricultural clearance orders;
(6) Outreach
contacts per staff day as determined by the SWA; and
(7) Processing
of complaints in accordance with 20 CFR.
Table 4
SIGNIFICANT
AND BILINGUAL
MSFW
LOCAL OFFICES FOR PY 2003
REGION I Puerto Rico Ponce* Coamo Mayaguez* San German Yauco Manati Caguas* Humacao Aercibo Guayama Aguadilla Bayamon* Fajardo* Rio Piedras* New York New Jersey REGION II Maryland Pennsylvania Virginia West Virginia Georgia Waycross North Carolina
|
South Carolina Beaufort* Charleston* Greenwood* Kingstree* Spartanburg* Sumter* REGION IV Texas Canutillo North Dakota Montana Utah REGION V Illinois Michigan Minnesota REGION VI
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California Bakersfield Blythe* Chico Colusa Delano* El Centro/Calexico* Fresno (West)* Gilroy* Hanford* Hollister* Huron* Indio* Lakeport Lamont* Lodi* Los Banos* Madera* Manteca Marysville Mendota Merce* Modesto Oakdale* Oxnard* Porterville* Salinas/Greenfield* Sanger* Santa Maria Turlock* Ukiah Wasco* Watsonville* Woodland* Idaho Payette* Rexburg* Oregon Washington *Denotes Bilingual
|
The following are the five states with the highest
year-round MSFW activity:
California
Texas
Florida
Washington
North Carolina
In
accordance with Federal regulations at 20 CFR 653.107(I), these states must
assign full-time year-round staff to outreach duties. The remainder of the significant MSFW states
shall make maximum efforts to hire outreach staff with MSFW experience for
year-round positions and shall assign outreach staff to work full-time during
the period(s) of the highest activity.
Such outreach staff must be bilingual if warranted by the characteristics
of the MSFW population in the state, and must spend a majority of their time in
the field, as stated in 653.107(h)(3)(i).