Attachment A
WIASRD Submission Instructions
ETA has contracted with Social
Policy Research Associates (SPR) to receive and process submissions of WIASRD
data. In order to ensure data
integrity, it is suggested that the data for all the WIBs and for statewide
programs in a state should be transmitted in the same format (fixed field or
delimited field). If delimited fields
are used, please use a comma as the delimiter.
In addition, data can be sent encrypted by password protecting the
compressed (zipped) file. If for any
reason the data submitted is incomplete (i.e., data for one or more WIB(s) has
not been received), indicate on the transmittal form that the data is
incomplete and specify what is missing.
A transmittal form should be included with each submission to provide
for accountability.
The PY 2001 WIASRD submission
should include all individuals who exited during PY 2001 or PY 2000 (early
implementing states should also include PY 1999 exiters). These records should include all outcome
information available, including outcome information used for the Quarterly
Report due November 14, 2002 or the Annual Report due December 6, 2002.
Method of Transmission
Data may be sent by e-mail,
diskette, or CD. Data sent via e-mail
should be received by SPR by December 6, 2002; submissions sent by diskette or
CD should be post-marked no later than December 6, 2002.
E-mail:
The preferred submission method is by e-mail.
Please send to WIASRD@spra.com. Please compress (zip) the file if over 1
megabyte. You may include transmittal
information (see below) in your e-mail.
The filename should be of the form XXPY_n.txt, where XX is the two
letter postal abbreviation for the State, PY is the PY year, and “n” is the
submission number (in case there is more than one submission). For example, PR01_2 is Puerto Rico’s second
submission.
Diskette (or CD): Label each diskette with the State name, date, file name, submission
number, and preferably contact information.
Label each disk in sequence (Disk 1 of 20, Disk 2 of 20, etc.). Record the total number of diskettes being
submitted on the transmittal form.
Send diskettes or CDs to: WIASRD Processing
Social Policy Research
Associates
1330 Broadway, Suite
1426
Oakland, CA 94612
Point of
contact at SPR for assistance with any problems you may be having regarding the
WIASRD data is David Wright at (510) 763-1499, x637, or david_wright@spra.com.
PY 2001 WIASRD Submission Form
Please fax this form to 510-763-1599 or include information in e-mail to
WIASRD@spra.com
1.
State:________________________
2.
Contact Person: _______________________________________
Phone: _____________________________________
Address: _____________________________________
_____________________________________
E-mail: _____________________________________
3.
Date
Sent:______________
4.
Submission
Type:
Preliminary
(data are not final)
Final
(data are consistent with Annual Report)
5.
Is
the submission a sample?
Yes:
Sampling percentage: ____________
No
6.
Submission
Method
Disk(s)
Number of Disks:__________
E-mail
Transmission (send to WIASRD@spra.com)
CD
7.
Filename:_____________________
8.
Password
(if applicable):_________________
9.
What
file format are you using?
Fixed
Field
Comma
Delimited Field
10.
Total
Number of Records in File:____________________
11.
Any
additional information (e.g. incomplete data submission):
_____________________________________________________________________________
_____________________________________________________________________________