US Department of Labor updates cybersecurity guidance for plan sponsors, fiduciaries, recordkeepers, plan participants to protect info, assets

WASHINGTON – In its continuing effort to protect U.S. workers’ retirement and health benefits, the U.S. Department of Labor today updated current cybersecurity guidance confirming that it applies to all types of plans governed by the Employee Retirement Income Security Act, including health and welfare plans, and all employee retirement benefit plans.

The new Compliance Assistance Release issued by the department’s Employee Benefits Security Administration provides best practices in cybersecurity for plan sponsors, plan fiduciaries, recordkeepers and plan participants. The release updates EBSA’s 2021 guidance and includes the following:

• Tips for Hiring a Service Provider: Helps plan sponsors and fiduciaries prudently select a service provider with strong cybersecurity practices and monitor their activities, as ERISA requires.
• Cybersecurity Program Best Practices: Assists plan fiduciaries and recordkeepers in mitigating risks. 
• Online Security Tips: Offers plan participants who check their online retirement accounts with rules for reducing the risk of fraud and loss.

“Today’s Compliance Assistance Release provides an important clarification for plan sponsors and fiduciaries, confirming that our guidance on cybersecurity applies to all plans covered by the Employee Retirement Income Security Act,” explained Assistant Secretary for Employee Benefits Security Lisa M. Gomez. “All ERISA covered-plans need to implement appropriate best practices to help protect participants and their beneficiaries from cybercrime and emerging threats. These updates remind plan sponsors and fiduciaries of the critical importance of safeguarding job-based benefits and personal information.”

As of June 2024, EBSA estimates ERISA covers 2.8 million health plans, 619,000 other welfare benefit plans and 765,000 private pension plans in America. These plans include 153 million workers, retirees and dependents who participate in private sector pension and welfare plans with $14 trillion in estimated assets. Without sufficient protections, digital participant and assets information may be vulnerable to the internal and external risks of computer-related crimes and losses. Federal regulations require plan fiduciaries to take appropriate precautions to mitigate these risks. 

“The Employee Benefits Security Administration believes cybersecurity is a great concern for all employee benefit plans and we continue to investigate potential ERISA violations related to the issue,” Gomez added.

The guidance complements EBSA’s regulations on electronic records and disclosures to plan participants and beneficiaries. These include provisions on ensuring that electronic recordkeeping systems have reasonable controls, adequate records management practices are in place and that electronic disclosure systems include measures calculated to protect Personally Identifiable Information.