1B03 Sending the Supply and Service Scheduling Letter and Itemized Listing

OFCCP uses the Scheduling Letter and Itemized Listing (See Figure F-2) to schedule a Supply and Service compliance evaluation and request AAPs and Itemized Listing data from the contractor. The Scheduling Letter and Itemized Listing are reauthorized for the agency’s use every three years by the Office of Management and Budget (OMB) if not earlier, should the agency seek it. Therefore, Investigators must review the most recently authorized Scheduling Letter and Itemized Listing to ensure that they are familiar with the documents and information requested from the contractor.

The most recently OMB-approved Scheduling Letter and Itemized Listing is sent by certified mail, return receipt requested, or by email with read receipt requested, to the highest-ranking official at the contractor’s establishment or functional unit, with a copy to the CEO at the contractor’s corporate headquarters unless the establishment and corporate headquarters are the same. The appropriate field office official signs the Scheduling Letter. The letter must include the name, email and telephone number of the Investigator who will receive the AAPs, and Itemized Listing data or the Investigator’s appropriate supervisor.